Required Export Control Training – CITI

UNL requires all personnel, including researchers, faculty, staff, and students involved in an export controlled activity to complete and maintain training before and during their work on the activity.  UNL’s Export Control Compliance Program (ECCP) will not approve a project without training either completed or updated at least 30 days prior to expiration. Read more about the training policy here.

Training must be completed prior to your activity commencing and must also be maintained no less than once every three years. The following personnel must complete and maintain training:

• Group 1 Research Personnel – This group includes PI’s, Co-PI’s, and all other research personnel involved in the design, conduct, or reporting of export controlled research.
• Group 2 Administrative Personnel – This group includes, but is not limited to, individuals responsible for the administrative aspects of an export controlled activity, such as those personnel in R&I, ISSO, EHS, and ITS.
• Group 3 Other Personnel – This group includes, but is not limited to, faculty, staff, and students that are traveling internationally or provide support services for export controlled activities, such as NUTech, Procurement, Business and Finance, and International and Global Engagement.
• Group 4 Export Control Compliance Program (ECCP) – This group includes anyone directly responsible for the export control compliance program, legal, compliance, or audit.

MODULE SELECTION KEY
R = Required: All required modules must be taken in order to earn a completion report.
E = Elective: A set of elective modules are listed and a subset of them must be completed in order to earn a completion report.
S = Supplemental: These optional modules become available to the learner after required and elective modules are completed, to be reviewed on a voluntary basis.

If you are required to complete export control training, and in order to ensure training information is up to date and accurate within the NuRamp system (UNL’s electronic research administration system), there are a few key pieces of information to know before you start:

• NuRamp and the CITI website are not electronically linked. ECCP staff are required to manually update the NuRamp system. We do this at least once every 48 hours during the business week, so your training may not appear in NuRamp immediately after completing a course.
• We will accept different Group (1, 2, 3 or 4) courses, dependent on the export controlled activity you are involved in.
• If you have previously completed training at another institution and have affiliated your account with UNL through the CITI website, you must send us an email at exportcontrol@unl.edu to notify us of this change. We do not receive reports of new affiliates.

Please feel free to contact the ECCP staff at exportcontrol@unl.edu if after 48 hours your training still does not appear in NuRamp.

**NOTE:  Projects/Activities can still be submitted to the Export Control Compliance Program to begin official review even if training is not accurate within NuRamp. ECCP staff will verify training or notify the research team if training must be completed for all new form approvals.**

CITI TRAINING INSTRUCTIONS

To begin your training and to ensure ease of CITI training registration, first identify whether you are a new user or you are already a registered user through CITI. The process of selecting your course will be different based on your current status.

Upon navigating to the CITI website, please be aware that UNL does not subscribe to the use of Single Sign On (SSO). Usernames and passwords are chosen by the user and are not tied to UNL credentials.

NEW USER REGISTRATION and COURSE SELECTION INSTRUCTIONS:

1. Create your user account through the CITI website (www.citiprogram.org).
   • You will be requested to complete a series of questions or provide information specific to your UNL affiliation. Here are just a few tips to ensure a smooth account set-up:
     • UNL is listed by the full name under the “Participating Institutions” heading. Please select “University of Nebraska-Lincoln.”
     • This training does NOT require payment from the trainee/user if you are completing this training for UNL purposes only. In other words, we do not require CME/CEU credits or registration as an Independent Learner. If this is selected as an option, this is the responsibility of the user to pay for any fees assessed.
     • The email address you enter does not have to be your UNL email address but it should be one that is used frequently so that you do not miss important reminders to refresh your training. Most UNL users will enter the email associated with their Canvas account.
     • Within the registration form, you will be asked to provide your institutional email address. Please feel free to use the same email address as before. However, it should be noted that adding your university email address here can help ECCP staff verify that your course completion is added to the correct account within NuRamp.
2. Indicate that you are involved in an export controlled activity at UNL on page 7 of the registration process.
   • Choose “Yes, I am involved in an export controlled activity at UNL.”
   • More than one selection can be made when signing up through the new user registration process. If you have selected more than one course and it pertains to the Responsible Conduct of Research (RCR), Conflict of Interest (COI), or IRB, please refer to the respective RCR training instructions, COI training instructions, or IRB training instructions page for further guidance.
   • If you have NOT completed a Basic course before, you must select that you are a new investigator at UNL on the next screen.
   • You may choose either to take the:
     • Group 1 Research Personnel – This group includes PI’s, Co-PI’s, and all other research personnel involved in the design, conduct or reporting of export controlled research.
     • Group 2 Administrative Personnel – This group includes, but is not limited to, individuals responsible for the administrative aspects of an export controlled activity, such as those personnel in R&I, ISSO, EHS, and ITS.
     • Group 3 Other Personnel – This group includes, but is not limited to, faculty, staff, and students that are traveling internationally or provide support services for export controlled activities, such as NUTech, Procurement, Business and Finance, and International and Global Engagement.
     • Group 4 Export Control Compliance Program (ECCP) – This group includes anyone directly responsible for the export control compliance program, legal, compliance, or audit.
       • Based on these answers, the following screen will place you in the correct course. Please verify that the correct course is selected.

REGISTERED USER/COMPLETED TRAINING BEFORE and COURSE SELECTION INSTRUCTIONS:

• Login to your user account through the CITI website (www.citiprogram.org).
• If you have forgotten your username/password, you can retrieve this through the CITI website.
  • STARTED YOUR CITI ACCOUNT WITH UNL: If you no longer use any emails that are currently registered with your account AND you were originally affiliated with UNL, please contact Research Compliance Services.  RCS staff have administrative access and will be able to add a new email address that allows you to maintain the current account with all past reports.
  • STARTED YOUR CITI ACCOUNT AT A DIFFERENT INSTITUTION: CITI allows retrieval of account information via their website; however, if you no longer use any emails that are currently registered with your account AND you did not originally affiliate with UNL you should contact CITI to regain access to your previous account.
  • If you can access your previous account, you may receive credit at UNL for any previously completed export control training depending on what modules and courses were completed and upon verification by ECCP staff.
  • After you have logged in and selected the option to add a course, please scroll down and select, “Export Control- required by ECCP.”
• More than one selection can be made when signing up through the new user registration process. If you have selected more than one course and it pertains to Responsible Conduct of Research (RCR) or Conflict of Interest (COI), please refer to the RCR training instructions or COI training instructions page for further guidance.
• If you have completed a Basic course before, you can select that you have completed the CITI Basic course previously.
• You may choose either to take the:
  • Group 1 Research Personnel – This group includes PI’s, Co-PI’s, and all other research personnel involved in the design, conduct or reporting of export controlled research.
  • Group 2 Administrative Personnel – This group includes, but is not limited to, individuals responsible for the administrative aspects of an export controlled activity, such as those personnel in R&I, ISSO, EHS, and ITS.
  • Group 3 Other Personnel – This group includes, but is not limited to, faculty, staff, and students that are traveling internationally or provide support services for export controlled activities, such as NUTech, Procurement, Business and Finance, and International and Global Engagement.
  • Group 4 Export Control Compliance Program (ECCP) – This group includes anyone directly responsible for the export control compliance program, legal, compliance, or audit.

ALL USERS

Beginning and Completing a Course

• You must complete the Integrity Assurance Statement to begin the course by clicking on the actual title of the statement.
• All required modules must be completed in order to receive credit for the training course.
• After you have completed the training, you are encouraged save a copy of your completion report for your own records. You may also want to provide a copy of the certificate to your department office or your advisor.

Training Record Maintenance and Updates

• Training completed by all users is manually recorded and maintained via NuRamp by Research Compliance Services staff and is updated at least every 48 hours during the business week, if not more, based on individual deadlines. If you still have questions about training updates, please see more detailed information above or contact the ECCP at exportcontrol@unl.edu.

IN-PERSON TRAINING

In-person trainings are also implemented in certain projects that require higher levels of security, such as projects with TCPs. Each in-person training is tailored specifically for the respective area of research, PI and/or overlapping area that could encounter export controlled information or equipment. ECCP staff will inform you if in-person training is necessary for your activity.