Outlined below are the submission requirements for including another organization as a subaward on a proposal UNL is submitting to a prime sponsoring agency. Also detailed are the submission requirements for when UNL will be included as a subaward on a proposal that another organization is submitting to a prime sponsoring agency. Please work with your Pre-Award Coordinator to submit the final documents required.
If you are uncertain whether to classify your or another group’s participation in a project as a subaward, vendor or consultant, please review the following attachment for more information about each of these roles: Subaward, Vendor, or Consultant.
If UNL’s proposal will include another organization as a subaward, follow the below steps several weeks prior to the proposal deadline:
Check the FDP Expanded Clearinghouse institution website list*** to see if any of our subs are Participating Institutions.
- If the sub is a participating institution:
- Request the sub institution provide the Letter of Intent (LOI) format for project specific information and authorized signature
- Request sub institution provide a statement of work, budget and budget justification
- Send final copies of the above documents to your UNL pre-award coordinator
- If the sub is not a participating institution:
- Ask sub institution to complete our subrecipient commitment form (or provide their institutional equivalent)
- Request sub institution provide a statement of work, budget and budget justification
- Send final copies of the above documents to your UNL pre-award coordinator
If UNL is being included as a subaward on another organization’s proposal, follow the below steps several weeks prior to submission:
Check the FDP Expanded Clearinghouse institution website list to see if the prime applicant is a Participating Institution.
- If the prime applicant is a participating institution:
- Work with your pre-award coordinator to complete and secure authorized signature on our institutional LOI format
- Create a UNL statement of work, budget and budget justification
- Send final copies of the above documents to your pre-award coordinator for review and submission to the prime applicant
- If the prime applicant is not a participating institution:
- Work with your pre-award coordinator to complete and secure authorized signature on our institutional LOI format, or the prime applicant’s own format, if required.
- Provide a UNL statement of work, budget and budget justification
- Send final copies of the above documents to your pre-award coordinator for review and submission to the prime applicant
***Several universities are members of the Federal Demonstration Partnership’s Expanded Clearinghouse initiative. The organizations participating in this initiative have made much of the information commonly required between organizations in order to establish a subaward available on the FDP expanded clearinghouse website, precluding the need to collect this information between organizations at the proposal stage.
