Proposal Preparation and Submission Roles and Responsibilities

All proposals, after review and approval, are submitted by an Authorized Organizational Representative (Director/Associate Director of the Office of Sponsored Programs) on behalf of the Board of Regents of the University of Nebraska for the University of Nebraska–Lincoln. All proposals must have a designated Principal Investigator.

All proposals must be provided to Sponsored Programs for review and transmittal to the sponsor in advance of the sponsor’s published deadline.  Please allow as much time as possible for:

  1. Internal routing of draft information and budgets via NUgrant
  2. Sponsored Programs to review the complete proposal package and provide feedback on any necessary or recommended changes
  3. Investigators to implement changes and return revisions to Sponsored Programs
  4. Sponsored Programs to re-check and transmit the proposal to the sponsor

NOTE: Most electronic systems now require time for proposal validation before the proposal is considered received. On heavy deadline days, this can be a few minutes to several hours.

Here is a brief, general overview of the proposal preparation process.


Principal Investigator (PI)

(and co-investigators, if any)

NOTE: Start the NUgrant routing process in sufficient time to allow approvers to review and approve prior to the sponsor deadline.


Department Support/Liaison

(most units have grant support that may provide some or all of the following assistance to PIs)


Dean/Department Chair

(and any others whose approval may be required)


Office of Sponsored Programs Grants Coordinator


Authorized Organizational Representative (AOR)