New project-based system replaces PARS system

News for Researchers Uncategorized

Posted December 9, 2019 by Dan Moser

The Office of Sponsored Programs replaced the employee-based Personnel Action Reports (PARS) required for federal and federal pass through projects, as well as projects involving cost share, with a more streamlined project-based Project Verification Statement (PVS) on Jan. 1.

PVS will focus on a system of internal controls, which involves the amount and type of documentation required to support salary, wage and benefit charges to federal awards, federal pass-through awards and awards involving cost share. This means that instead of one report being generated for each employee, one report will be generated for each project, listing all employees assigned to the project. The combined effect of methodology and timing will decrease the number of items faculty and departmental staff need to review.

PVS is an electronic system that requires no paperwork. The statements will be generated once a year, instead of the current three times annually for PARs. The system also allows for PVS simulation reports to be run at any time. 

Belinda Gillam, OSP project specialist, said the new system will be much more user friendly for department contacts and principal investigators, especially for large projects that involve many faculty/staff.

Ninety-minute training sessions for department contacts began earlier this month and continue Jan. 15, 16, 22, 27 and 28 and Feb. 4, 12, 19 and 27, and for PIs Jan. 22 and Feb. 12. View the training schedule and register soon.

Monthly training sessions will be offered from March through December to ease the transition. Faculty and staff also are encouraged to use the help documents that will be available through Firefly’s employee self service module.

For more information, contact your department’s post-award specialist in the Office of Sponsored Programs.

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