{"id":71,"date":"2013-03-19T14:48:59","date_gmt":"2013-03-19T14:48:59","guid":{"rendered":"http:\/\/research.unl.edu\/sponsoredprograms\/?page_id=71"},"modified":"2023-08-11T16:44:24","modified_gmt":"2023-08-11T16:44:24","slug":"proposal-preparation-and-submission-roles-and-responsibilities","status":"publish","type":"page","link":"https:\/\/research.unl.edu\/sponsoredprograms\/proposal-preparation-and-submission-roles-and-responsibilities\/","title":{"rendered":"Proposal Preparation and Submission Roles and Responsibilities"},"content":{"rendered":"\n

All proposals, after review and approval, are submitted by an Authorized Organizational Representative (Director\/Associate Director of the Office of Sponsored Programs) on behalf of the Board of Regents of the University of Nebraska for the University of Nebraska\u2013Lincoln. All proposals must have a designated Principal Investigator.<\/p>\n\n\n\n

All proposals must be provided to Sponsored Programs for review and transmittal to the sponsor in advance of the sponsor\u2019s published deadline.  Please allow as much time as possible for:<\/p>\n\n\n\n

    \n
  1. Internal routing of draft information and budgets via NuRamp<\/li>\n\n\n\n
  2. Sponsored Programs to review the complete proposal package and provide feedback on any necessary or recommended changes<\/li>\n\n\n\n
  3. Investigators to implement changes and return revisions to Sponsored Programs<\/li>\n\n\n\n
  4. Sponsored Programs to re-check and transmit the proposal to the sponsor<\/li>\n<\/ol>\n\n\n\n

    NOTE:<\/strong><\/em> Most electronic systems now require time for proposal validation before the proposal is considered received. On heavy deadline days, this can be a few minutes to several hours.<\/p>\n\n\n\n

    Here is a brief, general overview of the proposal preparation process.<\/p>\n\n\n\n

    \n\n\n\n

    Principal Investigator (PI)<\/h3>\n\n\n\n

    (and co-investigators, if any)<\/em><\/p>\n\n\n\n

      \n
    • Maintains annual disclosure of conflicts of interest\/conflicts of commitment (COI\/COC), and files project-specific updates, as appropriate, through the COI\/COC module in NuRamp<\/li>\n\n\n\n
    • Searches for funding opportunities (Office of Proposal Development provides weekly funding announcements and can assist with specific funding opportunity searches)<\/li>\n\n\n\n
    • Carefully reviews sponsor funding opportunity and prepares all required proposal components<\/li>\n\n\n\n
    • Identifies collaborators and includes information and contacts for any subawards involved in the proposal<\/li>\n\n\n\n
    • Conceives idea, writes proposal<\/li>\n\n\n\n
    • Develops budget and budget justification<\/li>\n\n\n\n
    • Communicates with OSP Grants Coordinator regarding subawards as early as possible during budget preparation<\/li>\n\n\n\n
    • Documents need for cost share, if required, and ensures approvers are aware of, and willing to approve cost share<\/li>\n\n\n\n
    • Routes proposal through NuRamp<\/li>\n\n\n\n
    • Prepares proposal in sponsor’s electronic system<\/li>\n\n\n\n
    • Requests and receives approval, as appropriate, from compliance committees (IRB, IACUC, biosafety, radiation safety, export control)<\/li>\n<\/ul>\n\n\n\n

      NOTE:<\/em><\/strong> Start the NuRamp routing process in sufficient time to allow approvers to review and approve prior to the sponsor deadline.<\/p>\n\n\n\n

      \n\n\n\n

      Department Support\/Liaison<\/h3>\n\n\n\n

      (most units have grant support that may provide some or all of the following assistance to PIs)<\/em><\/p>\n\n\n\n

        \n
      • Reviews sponsor solicitation and helps PI prepare required non-programmatic proposal components<\/li>\n\n\n\n
      • Prepares and\/or reviews the budget \u2013 verifies rates, allowability of costs, salary caps, cost sharing, etc.<\/li>\n\n\n\n
      • Assists PI with completing and routing proposal information in NuRamp<\/li>\n\n\n\n
      • Assists PI with electronic proposal preparation in sponsor systems<\/li>\n\n\n\n
      • Reviews proposal components before sending proposal to OSP<\/li>\n\n\n\n
      • Works with PI, as needed, to respond to OSP review comments and indicate confirmation of any exceptions prior to submission<\/li>\n<\/ul>\n\n\n\n
        \n\n\n\n

        Dean\/Department Chair<\/h3>\n\n\n\n

        (and any others whose approval may be required)<\/em><\/p>\n\n\n\n

          \n
        • Reviews proposal information in NuRamp and requests changes or additional information, as needed, prior to submission to the sponsor<\/li>\n\n\n\n
        • Ensures that space and other resource commitments in the proposal, such as cost sharing or in-kind support, will be met either by the department or dean\u2019s office<\/li>\n\n\n\n
        • Approves the proposal information, including any promised cost share, as it routes through NuRamp<\/li>\n<\/ul>\n\n\n\n
          \n\n\n\n
          \n

          Office of Sponsored Programs Grants Coordinator<\/h3>\n<\/div>\n\n\n\n
            \n
          • Serves as primary administrative contact on all sponsored proposals<\/li>\n\n\n\n
          • Reviews sponsor solicitation and provides general guidance on submission requirements, as needed<\/li>\n\n\n\n
          • Reviews final budget draft for compliance<\/li>\n\n\n\n
          • Reviews final drafts of proposal and supporting documentation for completeness and compliance with sponsor and university policies and guidelines; recommends changes, as needed, prior to submission to sponsor<\/li>\n\n\n\n
          • Confirms documentation of cost share approvals, as applicable<\/li>\n\n\n\n
          • Prepares supporting documents for proposal, such as institutional transmittal letter, certifications, and response to terms and conditions, as necessary, on behalf of the University<\/li>\n\n\n\n
          • Provides institutional final approval of proposal and provides any necessary signatures from the Authorized Organizational Representative<\/li>\n\n\n\n
          • Submits the proposal according to the sponsor\u2019s requirements and\/or submission instructions provided in NuRamp form<\/li>\n<\/ul>\n\n\n\n
            \n\n\n\n

            Authorized Organizational Representative (AOR)<\/h3>\n\n\n\n
              \n
            • Endorses the proposal for submission to the sponsor on behalf of the University of Nebraska Board of Regents<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"

              All proposals, after review and approval, are submitted by an Authorized Organizational Representative (Director\/Associate Director of the Office of Sponsored Programs) on behalf of the Board of Regents of the University of Nebraska for the University of Nebraska\u2013Lincoln. All proposals must have a designated Principal Investigator. All proposals must be provided to Sponsored Programs for […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-71","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/pages\/71","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/comments?post=71"}],"version-history":[{"count":11,"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/pages\/71\/revisions"}],"predecessor-version":[{"id":2123,"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/pages\/71\/revisions\/2123"}],"wp:attachment":[{"href":"https:\/\/research.unl.edu\/sponsoredprograms\/wp-json\/wp\/v2\/media?parent=71"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}